Article I – Name of the Organization

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1. This organization will be known as the Sinfonicron Light Opera Company of the College of William & Mary, heretofore referred to as “Sinfonicron” or “the Company.”

 

Article II – Purpose

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1. This organization will produce a student-led light opera (operetta) or musical theatre production at least once a year in Phi Beta Kappa Memorial Hall (PBK) at the beginning of the spring semester (typically late January). If PBK Memorial Hall is unavailable for the production, suitable alternative arrangements must be made in advance.

2. There will be a rehearsal period held during winter break, prior to campus dormitories re-opening, heretofore referred to as “Camp.”

 

Article III – Membership

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Section I – Primary Organizations:

1. The “Primary Organizations” of Sinfonicron shall be defined as: Delta Tau Omicron, Nu Kappa Epsilon Music Sorority and the Theatre Students Association.

       a. If Phi Mu Alpha Sinfonia becomes active again on campus, they will be considered a Primary Organization as            well and the Constitution will be revised to include their President as a member of the Council (see Article III,            Section II).

    2. The Primary Organizations may serve as financial partners of the Sinfonicron Light Opera Company.

 

Section II – The Council:

1. The governing body of this organization shall be known as the Sinfonicron Council.

2. The Sinfonicron Council shall consist of ten (10) members:

       a. The seven (7) members of the Executive Board (see Article IV)

       b. Three (3) members elected by their respective organizations: the Presidents or a representative chosen by the             President of each organization.

             i. The Presidents of the Primary Organizations sit on the council to see that the policies of the company                        reflect the ideals of their constituents, so long as those policy changes have the best interest of the                            company in mind.

       c. The Council only votes on Constitutional Matters

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Section III– The Company:

1. The Company shall consist of the following groups of people: the Executive Board (see Article IV), the Conduct Chair and their associated staff (see Article XII), the Artistic Staff and Production Staff (see Article VI), and the cast, crew, and orchestra members.

2. Any member of the William & Mary community may be considered for any position in the Company according to the procedure for membership outlined in Section IV.

3. The Producer will have final approval of all Company personnel.

 

Section IV - Company Membership:

1. The Company selection process is defined as follows:

       a. For cast members: cast members are selected through an audition process consisting of acting, vocal, and                  dance (if applicable) auditions. Decisions are made by the Director and must be approved by the Vocal                        Director, Choreographer, and any other individuals deemed necessary by the Director. The Stage Manager is              present for auditions and casting to facilitate scheduling and discussion. Availability for camp and                              performances will be considered.

            i. Cast members will be assigned a temporary position on a work crew under the supervision of a

               Production Staff member or Crew Head. Members will report to their corresponding Production Staff                         member or Crew Head when not scheduled for rehearsal.

       b. For orchestra members: potential orchestra members are auditioned and selected by the Orchestral Director.             The audition structure is up to the discretion of the Orchestral Director.

            i. Orchestra members will be assigned a temporary position on a work crew under the supervision of a                         Production Staff member or Crew Head. They will report to their corresponding Production Staff member                   or Crew Head when not scheduled for rehearsal. 

        c. For crew members: crew members will be selected either by application or interview process depending on                the preference of the Production Manager. Applications for Permanent Crew membership will be opened at                the time of audition sign-ups and remain open throughout the audition process. They will be closed after a                suitable amount of time for any auditionees who were not cast to apply. 

    2. All members of the company must be present for the entire duration of the production. Exceptions must be               approved by the Producer and the applicable supervisor(s)

    3. If a member of the Company fails to complete their responsibilities, is in violation of the W&M Student Code of         Conduct, or poses a threat to the comfort or safety of another Company member, anyone in the Company may           submit these concerns to the Conduct Chair’s feedback form (see Article XII, Section I). The Conduct Chair shall         meet with the subject of the complaint to discuss the concern, to which they shall address it accordingly. If                 necessary, a meeting with the Executive Board and the subject of the complaint shall be set at a time no more           than 24 hours after the complaint was submitted. A member of the Board will read the complaint verbatim to

       the subject of the complaint, to which they will have the opportunity to respond and answer any questions                 from the Board. After this discussion, the Board shall discuss next steps without the subject of the complaint             present and determine a solution accordingly.

            i. Any action taken against the subject of the complaint must be approved by a unanimous vote of the                           Executive Board and the Conduct Chair.

            ii. If the behavioral misconduct continues or is significant enough to warrant immediate termination, after                      the subject of the complaint has been provided with notice of the concerns and provided with the                              opportunity to respond, a unanimous vote of the Executive Board suffices to terminate their membership                  and bar them from participation in any future Sifonicron activities, including but not limited to, rehearsals,                  social events, and strike, as the Executive Board deems appropriate.

 

Article IV – The Executive Board

 

Section I - Description of Protocols:

1. The Executive Board shall consist of seven (7) officers elected by the Company: Producer, Production Manager, Director, Marketing and Outreach Director, Vocal Director, Orchestral Director, and Stage Manager.

2. The Executive Board shall hold regular meetings throughout the academic year, especially before the production, and during the summer as needed. A quorum of five (5) Executive Board members should be present at every meeting.

       a. Executive Board meetings are open to the entire Company, and minutes from each meeting will be taken by a             designated member of the Executive Board and made available to the Company. 

           i. The Producer may deem it necessary to call a closed session, in which case the meeting minutes may be                    available to the Company by request.

       b. Meetings of the Executive Board may be called by the Producer or a majority of the Executive Board.

    3. Each member of the Executive Board shall have any other powers or responsibilities deemed necessary for the         fulfillment of their position, subject to approval or vote by the Executive Board.

       a. In the event of a vacancy on the Executive Board that cannot be filled by the associated Assistant (see Article            IV, Section III), other members of the board shall divide the responsibilities of that officer among themselves

          as long as the vacancy persists. 

    4. The aforementioned Executive Board is required to attend the entirety of Camp.

    5. The term of the Executive Board is from the date of election through the date of the next Executive Board                  elections. Members of the Executive Board will carry out regular responsibilities throughout this period of                  time. 

        a. All materials pertaining to an office shall be given to the officer's duly elected or appointed successor within             a period of fourteen (14) days or at a later date as set by the incoming officer, after the investiture of the new             officer.

 

Section II – Description of Office:

1. Producer

       a. The Producer shall be responsible for the finances of the Company, shall preside over the Sinfonicron Board,               and is responsible for the daily operations of the Company. The Producer can also exercise final control over             personnel selection. The Producer is the primary responsible party for communicating regularly with the                   Sinfonicron Guild.

       b. The Producer shall also be responsible for organizing a post-production debrief to take place within one                     month of the production’s closing date. The purpose of this debrief is for company members to reflect on                 their experiences during the Sinfonicron season and share feedback for the company to consider going                     forward.

    2. Director

       a. The Director oversees the selection of an Artistic Staff (see Article VI, Section I) with the Producer and                         Production Manager. The Director is responsible for casting the chosen show with the assistance of the Vocal             Director, Choreographer, and any other individuals deemed necessary by the Director. The Director will                       function as the leader of the artistic team, and is responsible for developing, with this team, a coherent and                 achievable vision for all elements of the production including, but not limited to, the blocking, choreography,             scenery, lights, costumes, and sound. Before camp, the Director will have developed, with that team, a plan of               action for all artistic elements of the show, including preliminary blocking and acting notes. During camp, the             Director is responsible for planning and running acting and blocking rehearsals and maintaining consistent               communication with the Artistic Staff throughout the process.

    3. Vocal Director

        a. The Vocal Director shall be responsible for studying and preparing the vocal score, conducting auditions and              casting the show with the Director. If copyright allows and vocal parts need to be edited, that is the Vocal                    Director’s responsibility. If need be, the Vocal Director can schedule and lead rehearsals during the semester              prior to camp. During camp, the Vocal Director will lead vocal rehearsals with the cast and work with the                    Orchestral Director on musical aspects of the show.

    4. Orchestral Director

        a. It is the responsibility of the Orchestral Director to study the orchestral score and prepare individual parts,

           as well as hold auditions for, and train, the best orchestra possible in accordance with the chosen show. The               Orchestral Director should have the orchestra prepared to perform at the sitzprobe, and conduct the stumble-           through during camp. The Orchestral Director will conduct the orchestra during performances. The                             Orchestral Director is responsible for establishing all tempi for performance, with input from the Director,                   Vocal Director, and Choreographer.

   5. Marketing and Outreach Director (MOD)

       a. The Marketing and Outreach Director shall be responsible for the publicity of the company, including digital               presence, such as website upkeep, social media presence, etc., marketing opportunities, such as Day for                       Admitted Students, Club Fair, and publicity of Sinfonicron events, such as auditions, crew applications, Waltz               Ball, etc.. It shall also be their responsibility to manage the Publicity Team, including the Publicity Designer

           and Pub Crew members, as well as to oversee the organization of ticket sales, preparation of the playbill, and             planning and organizing house management. 

   6. Stage Manager

       a. The Stage Manager shall be the primary contact for both current and prospective members of the

           Sinfonicron Company. They are responsible for coordinating auditions, as well as tech, dress, and final                       performances. They are also responsible for coordinating scheduling during and before Camp. The Stage                   Manager is responsible for coordinating and running production meetings. They also work with the                           Production Manager to coordinate stage time whenever acting/choreo rehearsals need to share the stage                 space. The Stage Manager also calls cues during all performances and technical rehearsals and determines                 emergency protocol.

   7. Production Manager

      a. The Production Manager shall be responsible for overseeing all technical aspects of the production. In order              to achieve this, the Production Manager will generate a production calendar, job requirements for Artistic and            Production Staff, and other necessary materials. The Production Manager shall be the “voice of reason” over                the Director, Artistic Staff, and Production Staff by focusing on the safety, scale, and scope of the proposed                  production and designs.

          i. In the spring semester, the Production Manager will serve in show selection as the primary Executive Board               member focusing on the technical merit of the proposed shows. The Production Manager will also send out               a call for designers before the Fall semester and hire the appropriate candidates with the help of the                           Executive Board.

          ii. The Production Manager will facilitate design meetings.

          iii. In the fall semester, the Production Manager will lead in the hiring of full Production Staff, and lead them in                 Production Meetings. The Production Manager will also put out a call for Permanent Crew members, and                     then make cuts (as needed) to the applicants, and sort them onto crews with the input of the various crew                 heads. The Production Manager will decide the temporary crew assignments of the cast and pit.

           iv. The Production Manager will be responsible for deciding housing for the company for the duration of                       camp. This may involve developing a list of available spaces and the needs of the hosts, developing a list

               of the specific housing needs of company members and matching those needs into a housing list. This list                 must be approved by all hosts before being distributed to the company at large.

            v. During Camp, the Production Manager will serve as an available member of the team to go on purchasing                 runs, medical emergencies, and any other needed leadership. The Production Manager will be in charge of                 keeping all company contact sheets in case of emergency, and maintaining the company first aid kit. The                   Production Manager will also help schedule stage time for the various crews.

 

Section III – Assistants to the Executive Board:

1. Any of the aforementioned positions have the right to appoint an assistant who is capable of acting as an interim board member in the event of a vacancy in office or the incapacity of an Executive Board member.

2. Assistants must be chosen through an application process as defined by their respective Executive Board member.

 

Article V – Elections of the Executive Board

 

Section I – General Requirements:

1. Elections for the Executive Board are to be held in the spring semester of every academic year.

2. The voting public for the election of the Sinfonicron Executive Board shall only consist of the previous year’s Company and members of the Sinfonicron Council.

       a. Members from other years’ companies may petition the Producer to vote in the election and the Producer

           may approve the request at their discretion.

       b. Graduating members of the company are to be included in the voting public.

    3. Those who wish to run for a position on the Executive Board shall submit an application, which includes but is          not limited to a written intent to run and a résumé of relevant experience. These application materials will be            distributed to the voting public after the application window closes.

    4. A meeting is to be held for all members of the voting public to hear from and ask questions of each potential           candidate. This meeting will be held under the oversight of the most senior graduating member of the                       Executive Board (heretofore referred to as the “Presiding Officer”) presides. 

    5. Elections are held by secret ballot with plurality rules, and the results shall be announced by the Presiding                  Officer. Runoff elections shall be held if necessary. 

    6. In order to hold elections, there must be at least one candidate for each Executive Board position.

        a. In the creation of all ballot positions, there must be an option for voters to select None of the Above (see                   Article V, Section II).

 

Section II – Re-elections:

1. If a vote of no confidence is received on a nominee during the elections or a vacancy occurs on the Executive Board before Camp, a re-election must occur within two (2) weeks of the vacancy according to the steps outlined in Article V, Section I.

2. If a vacancy occurs on the Executive Board after the production opens, the Executive Board may appoint an appropriate replacement to serve in the position’s full capacity until the next round of Executive Board elections.

       a. The Presiding Officer (see Article V, Section I, Number 4) should make an announcement to the entire                         Company as soon as possible after the new person is appointed.

 

Section III – Removal of Board Members:

1. Grounds for removal from office shall include, but are not limited to, the neglection of duties as stated in these bylaws or the violation of national, state, or university policy as outlined in Article XI.

2. Any member of the current or most recent Sinfonicron company may make a proposal to remove any Executive Board member.

       a. Such proposals must be signed by two (2) Executive Board members before being submitted for discussion.

       b. Proposals for removal from office should be submitted to the Producer. If the Producer is the subject of the                 complaint, the proposal will be submitted to a different member of the Executive Board.

    3. The subject of the complaint will be notified of the petition against them in a timely fashion.

       a. The Executive Board member who received the petition will schedule an individual meeting with the subject             of the complaint to have a conversation about the proposal.

       b. One other member of the Company must be present for this meeting, to act as an advocate for the subject                 and will be selected by the subject.

       c. Minutes from the meeting should be approved at the closure of the meeting by all present parties and                       available to affected company members upon request.

       d. The Executive Board will hear concerns from affected parties close to the subject of the complaint. These will             primarily include those who work next to or under the subject of the complaint.

       e. An officer is removed according to a unanimous vote of the other members of the Executive Board.

       f. Executive Board members may abstain from the vote and count as neither a yea or a nay.

 

Article VI– Artistic and Production Staff

 

Section I - Artistic Staff:

1. The Artistic Staff may include but are not limited to the Choreographer, Scenic Designer, Lighting Designer, Costume Designer, Publicity Designer, and Sound Designer. 

2. Artistic Staff applications will open over the summer alongside Executive Board Assistant applications. After being open a sufficient amount of time, the Production Manager will select the best candidates with the help of the Executive Board and relevant members of the Artistic Staff.

 

Section II - Production Staff:

1. The Production Staff shall consist of the necessary positions required to produce the production. These may include but are not limited to the Technical Director, Head Carpenter, Properties Head, Scenic Charge, Head Electrician, 2nd Electrician, Costume Shop Manager, Audio Engineer, Live Mixer, Dramaturg, House Manager, and Company Manager.

2. Production Staff applications will open in the fall after the Artistic Staff has been selected. After being open for a sufficient amount of time, the Production Manager will select the best candidates with the help of the Executive Board and relevant members of the Artistic Staff

 

Section III: Assistants:

1. All Artistic Staff and Production Staff positions have the right to request assistants.

2. In the event of a vacancy in position, Assistants shall serve in the interim.

3. Any person appointed as an assistant can be removed at the Executive Board’s discretion.

 

Article VII – Council Voting

 

Section I - Council Voting:

1. No individual may hold more than one voting position on the Sinfonicron Council.

       a. If a member of the board is in the position to have more than one vote, the individual must forfeit the                      position not elected by the Company and it is the responsibility of the respective organization to appoint a                substitute.

       b. Presidents of each organization or a representative have the right to send a substitute voter if they cannot                 attend a meeting.

   2. The Council must hold at least one constitutional discussion, known as Constitutional Review, annually before           show selection, barring extenuating circumstances.

       a. Constitutional review must occur after the executive board has been voted on for the upcoming year.

       b. The previous executive board shall be present, but not have voting power.

   3. Quorum of the Council shall be seven (7) members that are in good standing with the College and with the               organization they represent on the Board.

 

Article VIII – Amendments

 

Section I - Amendment Process:

1. Amendments must be proposed by a current Sinfonicron Council member through a general motion according to Robert’s Rules of Parliamentary Procedure.

       a. Company members who are not a member of the Sinfonicron Council should direct their concerns to the                   appropriate Council member.

    2. Amendments are to be ratified only by a consenting vote by a majority of the Sinfonicron Council members.

    3. If an amendment is proposed, a copy of the amendment shall be sent to the full company, and a Waiting Period         of one (1) week will be imposed. If no company member raises objections, the amendment de facto passes.

       a. In the event that an objection is raised, the Sinfonicron Council will reconvene to address the objections, and            a unanimous vote of a quorum of the Council will override the objection. 

   4. The Bylaws should be made publically available on the Sinfonicron website at least one week after revisions are        completed.

   5. Any Constitutional change regarding the Primary Organizations must be ratified by a meeting of the entire 10            person council.

      a. If any members are unable to attend, the meeting may still take place as long as a quorum is reached.                       However, all 10 members must be given the chance to provide feedback on any proposed Constitutional                   changes. Those members must also be given the opportunity to vote absentee.

 

Article IX – Selection of Show

 

Section I - Production Cycle:

1. Sinfonicron Light Opera Company’s production cycle shall be one (1) year of a Gilbert & Sullivan light opera, or similar public domain light opera, followed by one (1) year of a non-Gilbert & Sullivan musical.

2. Exceptions to this rule may be permitted via a unanimous vote of the Executive Board.

 

Section II - Nomination:

1. Any members of the previous company and the Primary Organizations may nominate potential shows to be presented to the new Executive Board following their election. 

2. The Executive Board shall hold a preliminary meeting to eliminate any nominated shows that are infeasible for any reason.

       a. The Executive Board may limit the selection of shows to be voted on to those that it believes fit within the                values of The Company and the Primary Organizations. 

       b. The Executive Board may also limit the selection of shows to be voted on to those it believes fit within its                   artistic vision for The Company.

   3. The Executive Board will send the revised nominations to the former company's Artistic and Production Staff for         input. The Executive Board will then hold an open meeting to select a list of shows that will best fit the needs of         the company. The Executive Board shall have the final say on which shows are presented to the company for             voting.

   4. A quorum of the Executive Board’s members will host a subsequent meeting to present at least three final                  options to the voting body (see Article IX, Section III, Number 2) to answer questions and address any concerns.          Following this meeting, the voting period will begin.

 

Section III - Voting:

1. The voting system will be a weighted ranked-choice vote.

2. The weightings will be as follows:

        a.​​ The Primary Organization Vote: Each vote from a member of the Primary Organizations will count one time.

1.    b. The Company Vote: Each vote from a member of the previous year’s Company as defined in Article I Section         2 Number 4 will count two times .

2.    c. The Executive Board Vote: Each vote from a member of the Executive Board will count twelve times.

3. 3. In the event that a person qualifies to vote multiple times (e.g. they are a member of the Executive Board and the previous year’s Company) they may only vote once and their vote will be weighted according to their position with the largest voting power (for the example, it would be the Executive Board weighting).

4. 4. All members of the primary organizations and all members of the previous year’s company (including graduating members) who are currently enrolled in the College of William & Mary, and are in good standing with their respective organizations and the College, are to be considered members of the Sinfonicron Light Opera Company voting public.

        a. Petitions for a vote should be submitted to the current Producer and will be allowed at the Producer’s                          discretion.

        b. In the event of a tie, the Executive Board vote aggregate will be used to break the tie.

 

Article X – Waltz Ball

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1. The Sinfonicron Waltz Ball must be held annually.

       a. The Waltz Ball must be administered by the Company Manager, who will work in tandem with the Producer                 and Marketing and Outreach Director.

1.   b. The profits from the Waltz Ball shall go to Sinfonicron Light Opera Company.

2.   c. The Waltz Ball should be held in the spring semester.

3.   d. If Waltz Ball is not going to be held, it must be approved by a majority vote of the Board.

 

Article XI - Compliance with University Policies

 

Section I - Non-Discrimination Clause:

1. The Sinfonicron Light Opera Company affirms its commitment to conducting its activities in accordance with W&M’s Policy on Discrimination, Harassment, and Retaliation. Membership in this organization shall be open to all without regard to irrelevant personal factors. Irrelevant personal factors include (without limitation) race or color, citizenship, national origin or ethnicity, ancestry, religion or creed, political affiliation or belief, age, sex or sexual orientation, gender identity or expression, physical or mental disability, marital status, pregnancy status, parental status, height, weight, military service, veteran status, caretaker status, or family medical or genetic information.

 

Section II - Safety and Conduct Policies:

1. Sinfonicron Light Opera Company will abide by all university policies including the Student Code of Conduct, the Campus Alcohol Policy, and requirements set by the Office of Student Leadership Development.

2. Sinfonicron Light Opera Company agrees that it will not initiate, support, or encourage any events or situations that endanger the mental or physical health or safety of a student for any purpose including but not limited to initiation or admission into or affiliation with this group or organization.

 

Article XII - Conduct Chair

 

Section I - Conduct Chair Duties & Privileges:

1. Sinfonicron must elect a Conduct Chair to handle conflicts as they arise.

       a. The Conduct Chair shall be a member of the Production Staff in all aspects except for their election (see                     Article XII Section II). 

       b. Company members shall approach the Conduct Chair or a Conduct Rep (see Article XII, Section I, Number 3)               with issues involving any potential violations of the Non-Discrimination Clause or any                                               discomfort(s)/disadvantage(s) due to a personal factor (see Article XI Section I) or any factors relating to the               subject’s identity, physical capabilities, or mental capabilities. Company members shall initially approach their             Crew Head for issues and concerns that are not considered any of the above, such as interpersonal conflicts,             but if the issue persists or is serious enough, they should reach out to the Conduct Chair or their Conduct                 Representative.

    2. The Conduct Chair shall have responsibilities before camp, during camp, and after camp. These duties include,            but are not limited to:

        a. Pre-Camp: The Conduct Chair shall present information to the Artistic and Production Staff which discusses                maintaining sensitivity and comfort from a design perspective. At the Company Meeting, the Conduct Chair              shall present information to the entire company which discusses the Non-Discrimination Clause and how to              uphold it. This presentation should also distinguish DEI issues from other issues such as interpersonal                        conflicts, and how a company member should address each issue, as stated in Article XII, Section I, Number 1,              Letter B. If copyright allows, the Conduct Chair shall also be permitted to work in collaboration with the                      Direction team and other relevant personnel to make edits to the book and lyrics in order to uphold the                    Non-Discrimination Clause.

            i. The Conduct Chair shall establish a feedback form system for Company members to submit named or                       anonymous feedback on accessibility, sensitivity in the show’s script or design, concerns against other                       Company members, and anything else as the Conduct Chair sees fit. This system must be available to                       Company members at all times, and the Chair must check it frequently and handle concerns in a timely                     fashion.

         b. During Camp: The Conduct Chair’s primary responsibility is to handle issues presented by Company                           member(s) as they arise, including responding to their feedback form system. They will work with the                         concerned Company member(s) and any other relevant parties (ex: crew heads), to ensure that they can                     participate to their fullest extent with maximal comfort. This could also include assisting the concerned                     Company member in relaying information to their crew head, if they are not comfortable in doing so                         themself. The Conduct Chair may also work in conjunction with the relevant Executive Board members to                 achieve this, if they deem it necessary. The priority in this collaboration is the subject’s comfort.

             i. The Conduct Chair is invited to all rehearsals, and may attend them as they deem necessary. The Chair                      may be excused from their crew duties to attend these rehearsals, but they must communicate this with                    their crew head. In rehearsals, the Conduct Chair should conduct themselves as an observer. Unless                            immediately necessary, the Conduct Chair should refrain from interrupting rehearsals and should discuss                  all matters of concern to the directorial team or other relevant person(s) at a time outside of active                            rehearsal times (ie. breaks, in between scenes, separate meetings, etc). 

                1. If the Conduct Chair’s presence in the rehearsal space becomes disruptive, distracting, or otherwise                           harmful to the rehearsal process, the Executive Board reserves the right to hold closed rehearsals                               without the Conduct Chair. This will be handled on a case-by-case basis. 

            ii. The Conduct Chair shall have regular meetings with their representatives. The Chair shall find a suitable                    time to meet with their representatives after each rehearsal day. 

            iii. Unless the Conduct Chair is already serving in another role in the company, the Conduct Chair shall be                     assigned a temporary position on a crew, to which they will report when not handling an issue.  The                           Conduct Chair may check in on other crews or rehearsals as they deem necessary, however they must

                 be in frequent contact with their Crew Head to communicate their plans for availability for temporary

                 crew work or otherwise. 

            iv. All company-wide digital messaging groups shall include the Conduct Chair from their creation.

        c. Post Camp: The Conduct Chair shall be present at post-mortem following Camp, and shall attend all open                   show selection meetings. They will be expected to provide input on suggested shows and reflect the                         company's best interests in regards to show content and sensitive material related to DEI. The Conduct                       Chair’s availability will be considered in selecting a time for these events. 

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     3. The acting ensemble, the pit orchestra, and every production crew are entitled to one or more Conduct                       Representative (hereafter referred to as Conduct Rep). Conduct Reps act on behalf of the Conduct Chair in the           rehearsal/production space that they typically occupy; Company members can approach any Conduct Rep as             they would the Conduct Chair. The Conduct Chair will have daily meetings with their representatives. 

         a. Conduct Reps shall be elected by their respective crew or ensemble. Ideally, this should happen on or

             before the first day of Camp, but the specific election timeline is at the discretion of the Conduct Chair.                     Ideally, these Reps will not be the designers, crew heads, or leading actors, but if no other willing candidates               are available, these people may serve as Conduct Reps. 

    4. Anyone in the Company may submit concerns to the Conduct Chair’s feedback form. The Conduct Chair shall           meet with the Staff member to discuss the concern, to which they shall address it accordingly. Next steps, if               necessary, shall follow Article IV, Section IV.

 

Section II - Conduct Chair Selection: 

1. Conduct Chair applications will open at the same time as Exec Assistant and Designer applications. 

2. Candidates for the position of Conduct Chair shall submit a written intent to run and résumé of relevant experience with their application. Each candidate’s application materials will be madeavailable to the previous and current companies following the closing of the application.

3. After the application period has closed and the candidate’s materials have been sent out, a form will be sent out to the members of the previous company to provide input on the Conduct Chair candidates. Exec will meet after one week to discuss responses to the form and select a Conduct Chair.

4. From this point forward, the newly elected Conduct Chair will be considered a part of the Production Staff, and should conduct themselves the same as other Production Staff members.

 

Article XIII - Ratification

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         This constitution will take effect immediately upon its passage by a two-thirds majority of the Sinfonicron                 Council.